Always Growing

NOVEMBER 18-21, 2024 | WASHINGTON D.C.

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Experience Vantaca Vision

Building Stronger Communities

The Vantaca Vision user conference is an annual event that empowers community management professionals with innovative tools, insights, and best practices. Focused on building stronger communities, the conference offers opportunities to network, learn from industry leaders, and participate in interactive sessions.

Attendees leave inspired and equipped to drive positive change in the communities they serve.

The Agenda

Welcome to the Vantaca Vision 2024! Below is a high-level overview of our schedule. For detailed session descriptions, keep scrolling down the page to explore. Let’s make the most of this time together and continue growing, learning, and thriving as a community.

Pre-Conference Training Day

Super Users Unite!

Monday 11/18

8:00-9:00 AM	Breakfast
9:00 AM-12:00 PM	Morning Training Sessions: Admin Essentials & Fundamentals of Accounting
12:00-1:00 PM	Lunch
1:00-3:30 PM	Afternoon Training Sessions: Admin Mastery & Advanced Accounting Practices
4:00 PM	Conference Registration Opens
6:00-8:00 PM	Opening Reception

Conference Day 1

Tuesday, November 19th

Tuesday 11/19

8:00-9:00 AM	Breakfast
9:00-10:45 AM	Conference Welcome & Keynote: Always Growing
10:45-11:50 AM	Customer Panel: Growth, Scale and Profitability Join us for an engaging panel featuring successful Vantaca customers sharing their stories and best practices for growth, scaling operations, and driving profitability. Learn actionable strategies from industry leaders to elevate your success!
12:00 AM-1:30 PM	Lunch
1:30-4:00 PM	Vantaca Office Hours + Session Tracks
4:00-5:00 PM	Building Stronger Communities We’ll explore strategies to create healthier, more productive partnerships between management companies and homeowners. Learn how to cultivate trust, enhance communication, and drive collaboration for stronger and thriving communities.
5:00-6:30 PM	Break
6:30-8:30 PM	Partner Dinner

Conference Day 2

Wednesday, November 20th

Wednesday 11/20

8:00-9:00 AM	Breakfast
9:00-10:30 AM	Guest Keynote Speaker: Stan Phelps
10:40-11:44 AM	Speed Networking, Introduction to Peer Groups
11:45 AM-1:10 PM	Lunch
1:10-4:00 PM	Vantaca Office Hours + Session Tracks
4:00-6:00 PM	The Vantys & Transportation to the Spy Museum
6:30-9:30 PM	Customer Appreciation Party

Conference Day 3

Thursday, November 21st

Thursday 11/21

8:00-9:00 AM

Breakfast

9:00-10:30 AM

General Session: State of the Industry Panel

10:30-10:45 AM

Closing Remarks + Next Year Announcement

11:00 AM

Event Closes

Monday 11/18

8:00-9:00 AM	Breakfast
9:00 AM-12:00 PM	Morning Training Sessions: Admin Essentials & Fundamentals of Accounting
12:00-1:00 PM	Lunch
1:00-3:30 PM	Afternoon Training Sessions: Admin Mastery & Advanced Accounting Practices
4:00 PM	Conference Registration Opens
6:00-8:00 PM	Opening Reception

Tuesday 11/19

8:00-9:00 AM	Breakfast
9:00-10:45 AM	Conference Welcome & Keynote: Always Growing
10:45-11:50 AM	Customer Panel: Growth, Scale and Profitability Join us for an engaging panel featuring successful Vantaca customers sharing their stories and best practices for growth, scaling operations, and driving profitability. Learn actionable strategies from industry leaders to elevate your success!
12:00 AM-1:30 PM	Lunch
1:30-4:00 PM	Vantaca Office Hours + Session Tracks
4:00-5:00 PM	Building Stronger Communities We’ll explore strategies to create healthier, more productive partnerships between management companies and homeowners. Learn how to cultivate trust, enhance communication, and drive collaboration for stronger and thriving communities.
5:00-6:30 PM	Break
6:30-8:30 PM	Partner Dinner

Wednesday 11/20

8:00-9:00 AM	Breakfast
9:00-10:30 AM	Guest Keynote Speaker: Stan Phelps
10:40-11:44 AM	Speed Networking, Introduction to Peer Groups
11:45 AM-1:10 PM	Lunch
1:10-4:00 PM	Vantaca Office Hours + Session Tracks
4:00-6:00 PM	The Vantys & Transportation to the Spy Museum
6:30-9:30 PM	Customer Appreciation Party

Thursday 11/21

8:00-9:00 AM	Breakfast
9:00-10:30 AM	General Session: State of the Industry Panel
10:30-10:45 AM	Closing Remarks + Next Year Announcement
11:00 AM	Event Closes

Session Tracks

Industry Insights:

Expert discussions on how

to grow your business, create

new revenue streams and

retain talent.
Accounting Excellence:

Tips and tricks on accounting

practices that scale.
Product Deep Dives:

Deep dive on Vantaca platform,

new releases, and practical

tips and tricks.
Peer Roundtables:

Intimate, roundtable-style

discussions with peers and

industry partners.

General Sessions & Keynotes
Industry Insights
Accounting Excellence
Product Deep Dives

Tuesday, Nov. 19th
9:00 - 10:30am

Always Growing

Join our CEO, Ben, as he shares Vantaca’s growth journey and our commitment to customer success. In this keynote, he’ll provide an economic update on trends shaping the HOA community management industry. Together, we’ll explore how Vantaca is "always growing" to meet evolving customer needs and set the stage for our product team to showcase innovative solutions for your future success.

Ben Currin

Chief Executive Officer

Tuesday, Nov. 19th
10:45 - 11:45am

Customer Panel - Growth, scale and profitability.

Join us for an engaging panel where successful Vantaca customers share their stories and best practices on achieving growth, scaling operations, and driving profitability. Let’s elevate your success together by learning from industry leaders and exploring actionable strategies that can transform your business.

Moderator: Maegan Woytek

Director of Community Engagement

Tuesday, Nov. 19th
4:00 - 5:00pm

Building Stronger Communities

Effective relationship management with homeowners is crucial for successful community management. This session will delve into strategies for fostering healthy, productive partnerships between management companies, homeowners and boards.

Product spotlight: Vantaca Home and Vantaca IQ

Wednesday, Nov. 20th
9:00 - 10:30am

Guest Keynote Speaker

Stan is a Forbes Contributor, TEDx Speaker, IBM Futurist, and best-selling author of the Goldfish Series. As a Certified Speaking Professional® and master storyteller, he empowers audiences to take action through purposeful experiences that drive bottom-line impact. With a knack for connecting with audiences, Stan has delivered keynotes and workshops for Fortune 100 brands like IBM, Target, and Ford. Known for his sharp wit and showmanship, he creates memorable, meaningful experiences that inspire and exceed expectations.

Stan Phelps

Wednesday, Nov. 20th
4:00 - 4:45pm

The Vantys

This is where our finalists for the Best Action Item award will have an opportunity to strut their stuff, show off their action item and win the hearts of the voters for the prestigious, 3rd annual Best Action Item award! Attendees must be preset to vote for the winner.

Thursday, Nov. 21st
9:00 - 10:30am

State of the Industry Panel Session

Gain valuable insights from industry experts as they discuss the current trends, challenges, and future outlook of the HOA community management industry. This panel session will provide a comprehensive overview of where the industry stands today and what lies ahead, helping you stay informed and prepared for the road ahead.

Moderator: Maegan Woytek

Director of Community Engagement

Tuesday, Nov. 19th
1:30 - 2:30 pm

Mastering Operational Growth: Strategies for Success

In this session, we will discuss effective strategies for scaling operations in HOA management. This panel will explore practical approaches and real-world examples to help owners optimize their growth.

Moderator: Maegan Woytek

Director of Community Engagement

Tuesday, Nov. 19th
2:45 - 3:45 pm

Maximizing Revenue: The Power of Partnerships, Acquisitions, and Tech

This panel-led discussion will delve into the three key revenue streams for HOA management companies. The discussion will focus on leveraging partnerships, acquisitions, and technology to drive financial success.

Wednesday, Nov. 20th
1:30 - 2:30 PM

Future-Proofing Your Business: Succession Planning Essentials

In this panel-led discussion, we will share insights on effective succession planning for HOA management companies. This panel will highlight strategies to ensure smooth leadership transitions and long-term stability.

Wednesday, Nov. 20th
2:45 - 3:45 PM

Workforce Dynamics: Balancing Global, Local, and Remote Teams

In this session our panel will dive into a conversation on managing a workforce that spans global, local, and remote environments. The discussion will cover best practices for maintaining productivity and cohesion in diverse work settings.

Moderator: Lisa Leath

Chief People Officer

Tuesday, Nov. 19th
1:30 - 2:30 PM

Financial delivery optimization and setting your accounting team up for success

Come learn from the two-time Vanty “Aces of Accounting” Award Winner on ways to maximize the efficiency of your Financial Production process. In this session we’ll cover ways that you can optimize your monthly financial production through more efficient pre-work, process, and distribution.

BD Snow

Director of Sales Engineering

Tuesday, Nov. 19th
2:45 - 3:45 PM

Streamline Your A/P

In this session we’ll discuss and show practical solutions (Vantaca Invoice Pay powered by AvidXchange and Strongroom) to streamline your A/P processes. Discover how you can maximize efficiency, reduce costs, and reduce fraud risks with a complete automated invoice-to-pay solutions.

Shelly DeAntonio

Director of Sales Engineering

Wednesday, Nov. 20th
1:30 - 2:30 PM

Accounting Resourcing: Lean Accounting Team Best Practices

In this session, we will explore options for Management Companies looking to add additional support to their accounting teams or to off-load their accounting services. Topics will include conversation on how to make the most out of your outside accounting relationships.

Evelyn Dufford

Wednesday, Nov. 20th
2:45 - 3:45 PM

Collections as a Revenue Center, with Axela & TechCollect

Homeowner delinquencies and collections can be a drain to your internal operations and an unwelcome expense in terms of time and resources. Learn more about the Vantaca Partners that not only can help unburden your teams from dealing with these issues but turn collection matters into a revenue center to help you offset your costs.

Tuesday, Nov. 19th
1:30 - 2:30 PM

Process Mapping Workshop

Unlock the power of process mapping to improve efficiency and productivity in your day-to-day operations. In this hands-on workshop, you’ll learn how to think about action items in the context of workflows and event triggers that can automate and streamline your processes.

Grayson Hollar

Technical Account Manager

Tuesday, Nov. 19th
2:45 - 3:45 PM

Hack-a-thon: Solve a Problem

Participate in our Hack-a-thon and collaborate with peers to tackle real-world problems facing the association management industry. This dynamic session will foster creativity, innovation, and teamwork as you develop practical solutions.

Shelly DeAntonio

Director of Sales Engineering

Wednesday, Nov. 20th
1:30 - 2:30 PM

Tips and Tricks

Whether you're a seasoned pro or just getting started, you’ll leave this session equipped with actionable insights to enhance your productivity and help you get the most out of Vantaca’s powerful features.

BD Snow

Director of Sales Engineering

Wednesday, Nov. 20th
2:45 - 3:45 PM

Catch Me Up

Missed the latest updates? No problem! In this session, we'll bring you up to speed on all the key advancements and innovations since our last Vision conference. From new features and enhancements to best practices and integrations, we'll cover everything you need to know to stay ahead of the curve.

Meredith Hughes

Senior Product Manager

Newsletter

Vantaca Viewpoint: Your Ultimate Guide to Vantaca Vision 2024!

Check it Out!

ANNUAL CUSTOMER APPRECIATION PARTY

AGENTS ASSEMBLE!

Step into the world of espionage and intrigue at the International Spy Museum in Washington, D.C., where our exclusive party awaits you!

Get ready to explore interactive exhibits featuring spy gadgets, decipher secret codes, and uncover the hidden stories behind iconic espionage missions while mingling with fellow professionals, indulging in gourmet delights, and enjoying a night of networking and celebration. This is your chance to unwind and immerse yourself in the thrilling world of spies right in the heart of the nation's capital.

Are you ready to decode the night's secrets with us?

THE HOTEL

Omni Shoreham Hotel

We are heading to the iconic Omni Shoreham Hotel, a 1930s-era landmark in Washington, D.C. set on 11 acres of lush garden grounds, bringing the past to the present.

reserve your room now

SECURE YOUR SPOT TODAY!

Don't miss out on the best industry event of the year!

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FAQ

Who should attend Vantaca Vision?

Are you in a leadership role at a community association management organization that uses Vantaca? Are you on the accounting team of a community association management organization that uses Vantaca? Are you a community manager that uses Vantaca? Then the Vantaca Vision conference is for you! The Vantaca Vision conference will bring together Vantaca customers from multiple roles within the community association management industry.

What is the cost to attend Vantaca Vision and what is included with my registration?

Registration includes access to the multi-day conference, including all keynotes, breakout sessions, roundtable discussions and networking events on Tuesday evening, and Wednesday.

Can I transfer my registration?

Yes, you are always able to transfer your pass to a colleague if you are unable to attend. You can do this by emailing visionconference@vantaca.com.

What is the cancellation policy?

Cancel by Oct. 7 for a full refund. You are always able to transfer your pass to a colleague or shift your registration to Vantaca Vision 2025. If you need to cancel or transfer your pass, please email visionconference@vantaca.com. All travel accommodations are the responsibility of the attendee to cancel.

What are the travel arrangements for Vantaca Vision?

You are responsible for booking a hotel room, booking airfare or other method of travel and coordinating transportation from the airport to the hotel. Vantaca has negotiated a discounted rate at the Omni Shoreham Hotel – click here to learn more and book online.

*Make sure to book your hotel room before Oct. 16.

What is the dress code for this conference?

Business casual attire is appropriate for all conference events.

Will there be a virtual option for this conference?

There will not be a virtual or live-streamed component to Vantaca Vision 2024.

Is there a conference code of conduct for attendees?

Vantaca is committed to creating and maintaining a positive and productive environment for all Event attendees. Vantaca believes the best way to accomplish this goal is by fostering an environment where all individuals are treated with respect and dignity in a setting free of harassment, bullying and other forms of discrimination. Vantaca, therefore, expects that all Event attendees shall:

Be considerate, respectful, and collegial.
Avoid personal attacks or derogatory remarks directed toward other attendees.
Not engage in disruptive, intimidating or harassing behavior.
Consume alcoholic beverages responsibly.
Respect any confidentiality requests by Vantaca, speakers and other Attendees and take steps to preserve the confidentiality of all presentations and materials shared with you at an Event.
Be mindful of your surroundings and of other Event attendees.
Comply with all rules, policies and procedures of the venue at which an Event is being held.
Comply with all applicable laws and regulations in the state or locale where the Event is being held.
Follow any guidelines set by Vantaca to help prevent transmission of infectious diseases.