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Community Management Platform

Run your business the way it actually works

Vantaca is the community management platform built for teams who deliver. Coordinated workflows, complete visibility, and AI that does real work—so your reputation scales with you.

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THE SYSTEM OF ACTION

Community management is connection.

Work moves across people, roles, and partners every day—and small breakdowns turn into big problems at scale.
Vantaca helps teams execute reliably, without chaos or burnout.
It keeps work connected from start to finish, with clear ownership and complete history, so nothing gets lost.

Built for how you operate.

The platform behind your best work

Responsiveness

When a board member asks for an update, you have the answer in seconds. Every request has a case number, a history, and a visible next step.

Reliability

Work flows to the right person automatically. Nothing gets lost in email threads or forgotten on someone's desk. Your team executes with precision.

Accountability

Clear ownership at every stage. When something stalls, you know exactly where and why. Your team trusts each other because the system keeps everyone aligned.

Everything you need, connected by design

Vantaca includes the capabilities modern management companies expect—built around coordinated workflows instead of disconnected modules.

Full Accounting Suite

AR, AP, budgeting, and financial reporting tied directly to the work that drives them. Integrated banking and transaction matching keep books aligned with real activity, so discrepancies surface early.
Business Intelligence

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Vantaca IQ

Business intelligence that surfaces what matters. Portfolio dashboards, performance tracking, and industry benchmarking give leaders context—both within their own operation and across the broader market.
Revenue Capture

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Revenue Manager

Ditch the spreadsheets and get paid—accurately and automatically—for every service you provide.
Integrated Payments

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Vantaca Pay

Digital payments, lockbox processing, and invoice-to-pay automation that connect directly to accounting and workflows. Payments post accurately, exceptions are clear.
Resident Experience

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Vantaca Home

A branded portal boards and residents trust, where requests stay connected from submission to resolution. Payments, communication, and updates all live in one place.
Partner Integrations

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Partner Integrations

Connected to solutions you already trust—banking, resale docs, collections, voting, and reserve planning. Information stays consistent, so switching platforms doesn't mean rebuilding your tech stack.

AR, AP, budgeting, and financial reporting tied directly to the work that drives them. Integrated banking and transaction matching keep books aligned with real activity, so discrepancies surface early. Pay Invoices Vantaca

Vantaca IQ

Business intelligence that surfaces what matters. Portfolio dashboards, performance tracking, and industry benchmarking give leaders context—both within their own operation and across the broader market.

Revenue Manager

Ditch the spreadsheets and get paid—accurately and automatically—for every service you provide.

Person with HOAi and Scout (2)

Vantaca Pay

Digital payments, lockbox processing, and invoice-to-pay automation that connect directly to accounting and workflows. Payments post accurately, exceptions are clear.

Vantaca Pay AR Payments

Vantaca Home

A branded portal boards and residents trust, where requests stay connected from submission to resolution. Payments, communication, and updates all live in one place.

Partner Integrations

Connected to solutions you already trust—banking, resale docs, collections, voting, and reserve planning. Information stays consistent, so switching platforms doesn't mean rebuilding your tech stack.

ACTION ITEMS

Every process, one connected case

In Vantaca, every request is tracked as a single case with complete history. Work moves through defined steps, with clear ownership at each stage.

When exceptions come up, the process adapts without losing visibility. Staff, boards, and residents all see the same story from start to finish.

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HOAI

HOAi

Meet the AI workforce that does the work

HOAi agents work inside Vantaca around the clock, handling complex, multi-step processes so your team can focus on proactive, personal service.

Grow your portfolio without growing headcount. HOAi handles the routine behind the scenes, so every interaction remains timely, personal, and attentive.

Resident Support — real-time responses via email, chat, forms, and phone

Accounting — automates receivables, payables, and financial reporting

Community Management — board packets, budgets, ARC, and violations

LEARN ABOUT HOAi

Trever Midgely | HOA Strategies

“The biggest impact to our team's day-to-day operations has been Vantaca’s work queue. Our team knows exactly what's showing up on their desktop, what's in their queue, and what needs to get done in a timely manner. Those workflows put the right job on the right desk for each employee, so things get done quickly and efficiently.”

Michael LaPoint | Desert Vista Community Management

"What allows us to sell clients is the workflows we've been able to create. We built in a process that simply doesn't exist in most other software.”

Kathy Bollo | Aspire Community Management

“With Vantaca, we have much greater transparency than we ever did before. Board members can check in anytime and see that we're actively doing our job. And Vantaca follows up for us automatically, so board members know that service requests aren't being ignored.”

Debbie Reinhardt | Resource Property Management

“With Vantaca, we're producing financial statements in about 10 days, which I haven't seen in years. Before, it would take our team almost the whole month to complete.”

THE MOST TRUSTED COMMUNITY MANAGEMENT SOLUTION

Ready to move forward with Vantaca?

Join the management companies who've stopped managing around their software—and started running their business with it.

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